the smart pms blog http://thesmartpms.posterous.com Most recent posts at the smart pms blog posterous.com Sat, 23 Oct 2010 17:46:00 -0700 Managing a Multicultural Team - Part 2 http://thesmartpms.posterous.com/managing-a-multicultural-team-part-2 http://thesmartpms.posterous.com/managing-a-multicultural-team-part-2

Haptics studies the physical contact in nonverbal communications.
For humans touch is an extremely important sense since it provides information about surfaces and textures and is an important component of nonverbal communications in interpersonal relationships.
Touching varies in cultures and range from low/moderate to high contact cultures (i.e. Latin countries are high contact)
Not any area of the body can be touched and this also varies depending on the culture. It's common to identify non vulnerable body parts (NVBP) and vulnerable body parts, which would be inappropriate to touch in any social setting.
In this segment the call center manager wonders why he cannot "connect" with his team.
Is appropriate for him touch his team members in the office environment?
Is appropriate to keep his "American office environment" behavior with his Indian team mates?
Check the video and decide.

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Sat, 23 Oct 2010 17:26:00 -0700 Managing a Multicultural Team - Part 1 http://thesmartpms.posterous.com/managing-a-multicultural-team-part-1 http://thesmartpms.posterous.com/managing-a-multicultural-team-part-1

NBC is broadcasting the sitcom "Outsourced" in which an American call center manager is transferred to India to run the call center. 
The new manager's cultural intelligence is very low and he does not know how to approach his new team formed by locals from different geographic areas from India. 
In the sitcom some cultural situations are shown and due to the lack of cultural background may seem funny but this is a real issue that project managers face when managing a multicultural team.

Note the call center manager's "first impression" of India and how he greets the call center team members. In some cultures the "touching" for some cultures may be misunderstood and may be a source of conflict.

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Fri, 22 Oct 2010 18:02:00 -0700 Project Management Meets the World http://thesmartpms.posterous.com/project-management-meets-the-world http://thesmartpms.posterous.com/project-management-meets-the-world

In the last four weeks I had the opportunity to attend two PMI congresses. One was the 5th Central American and Caribbean Project Management Congress held in San Jose Costa Rica and the PMI Global Congress 2010 – North America.

In both congresses, I had the opportunity to interact with project management professionals from different latitudes and continents. I tried to learn from those interactions and identify the personality treats which set a difference for the project management professionals from around the world.

We manage projects, follow project management guidelines and apply methodologies to their day to day work. In a way we “play by the book”. But in a multicultural environment the project manager professional needs to adapt because an expression, a word or a gesture can be interpreted in multiple ways.

Interacting with project managers I was able to identify different communication styles which were tied to their cultural background among them:  different ways of greeting each other, table manners, personal space, perception of time and many others. All this elements of communication have a great impact on the project execution.

 Multicultural teams should pay particular attention to the risk of miscommunication. Recommendations to the XXI century project managers are described in the article http://bit.ly/9gmJdP.

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Fri, 22 Oct 2010 14:01:00 -0700 The Risk of Miscommunication in a Global Project Team http://thesmartpms.posterous.com/the-risk-of-miscommunication-in-a-global-proj http://thesmartpms.posterous.com/the-risk-of-miscommunication-in-a-global-proj

The Risk of Miscommunication in a Global Project Team

by Jamie B. Gelbtuch, MBA, PMP, and Conrado Morlan, PMP, PgMP

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8:30 a.m. Members of your global project team are all in town and you arrive at your office for the 9:00 a.m. meeting, which by your U.S. standards should begin promptly at 8:55 a.m.

Agenda? Check. Technology working? Check. Breakfast on its way? Check.

At 8:50 a.m., you head to the meeting room and find Lucy, who arrived five minutes earlier and is casually preparing with her feet up on the table, but nonetheless ready to go.

8:55 a.m. Vijaykumar from India, Abdul Azim from the Middle East, and Masao from Japan arrive engrossed in a conversation that you cannot really understand due to the different English accents.

It’s 8:59 a.m (you are already four minutes behind schedule, you think to yourself) and Fatima from Brazil arrives.

In what seems like an eternity, 20 minutes pass, and you receive a phone call from reception asking permission to allow your last colleague Iván, from Argentina, permission to come upstairs.

Before the meeting even begins, the obvious question starts to percolate in your head: How will this team finish the project on time when they cannot even agree on the meaning of “9:00 a.m.”?

Project managers should count risk identification and prevention among their most important activities. In a global project context, risk management becomes more complex. Multicultural teams should pay particular attention to the risk of miscommunication.

Here are three ways to mitigate this risk:

Timing is everything
For some cultures, time is money, and each minute can be assigned a value of loss or gain. Other cultures are more comfortable with less-structured senses of time.

The realities of life across the world impact how people’s time is used: Traffic makes arriving on time a near-impossibility in one location, but efficient transportation networks make that a non-issue in another.

It is essential to be cognizant of other cultures’ theoretical views and daily realties concerning time. As a project leader, you need to suspend judgment when the members of your project team seem to be operating not only across different time zones, but also different time realities.

Is that a “yes – yes” or a “yes – no”?
 When lacking the advantage of a shared language, a common tactic is to boil communications down to simplistic levels, often resulting in an excessive amount of yes/no questions. However, many cultures, in order to avoid conflict, tend to use a “yes” response to indicate that they hear you, even when the answer to the question is “no.”

The “yes” may be accompanied by subtle contextual cues (tone of voice/silence, eye contact/avoidance, facial expressions) that indicate that it is, in fact, a “no.” Keep yes/no questions to a minimum and opt for more open-ended questions instead.

“You can say you to me”
There is a famous account of former German Chancellor Helmut Kohl meeting the late U.S. President Ronald Reagan for the first time and proclaiming, “You can say you to me.”

In order to understand the humor of this statement, consider that many languages distinguish between formal and informal words, titles and grammatical constructions for “you.” Chancellor Kohl was implying a friendly relationship and demonstrating it through the “informal you” that gets lost in translation to English—where there is only one “you.” 

While learning the language of every colleague is neither a viable option nor a necessity for most, knowing whether a language includes elements such as this will provide insight into how that person might view working relationships with others.

Today's project managers need to not only focus on how to mitigate risks associated with project requirements, but also the risk of miscommunicating within the global project team. As Einstein said, insanity is doing the same thing over and over again and expecting different results.

As part of the plan for your next project that includes a global team, integrate a cultural awareness component to mitigate communication risks stemming from different cultural attitudes, experiences and behaviors. If you treat the risk of miscommunication in your project as "one size fits all", you might soon find yourself without a project to manage.

Jamie B. Gelbtuch, MBA, PMPJamie B. Gelbtuch, MBA, PMP, is founder and principal consultant of Cultural Mixology, which designs, delivers and facilitates cross-cultural and language training programs in academic, business, and expatriate environments. She is fluent in English, Spanish and French, with a working knowledge of Portuguese. She has particular expertise in working with Latin American cultures and French-speaking countries. For questions, comments, or feedback, please contact Ms. Gelbtuch.

 

Conrado Morlan, PMP, PgMPConrado Morlan, PMP, PgMP, is the regional program delivery director at the global market leader of the international express and logistics industry. He has more than 15 years of experience managing programs in the Americas, Europe and Asia and has led multigenerational and multicultural project teams. He is a contributor to INyES Latino and thesmartpms blog as well as an avid PMI volunteer. For questions, comments or your feedback, please contact Mr. Morlan.

 

Project managers should count risk identification and prevention among their most important activities. In a global project context, risk management becomes more complex. Multicultural teams should pay particular attention to the risk of miscommunication.

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Sun, 17 Oct 2010 12:18:00 -0700 Time Constrains, Schedule and Other Issues Impacting Projects #pmot #pmp #pm #leadership http://thesmartpms.posterous.com/time-constrains-schedule-and-other-issues-imp http://thesmartpms.posterous.com/time-constrains-schedule-and-other-issues-imp

Project Management professionals still consider meeting the schedule as one of the critical success factors of their projects. Although meeting the schedule is important, nowadays projects may be considered successful if they bring the expected incremental benefits to the community, employees and the organization that pay for the proyect. 

In a global team, the concept of time may differ and the "interpretation" of the schedule may vary from country to country. Among it's main functions project managers need to consider the cultural factor in their project teams to ensure that milestones will be completed as planned.

How would you deal with a team member in which his/hers language or dialect there is no words to describe the future? Would this be a roadblock for your project? Phil Zimbardo describes on his video "The secret Powers of Time" the different concepts of time across different geographies and religions views.

This video is a must for all those project manager that have not consider the time perception impact on their projects teams.  

Enjoy!!

 

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Sun, 17 Oct 2010 07:48:00 -0700 Speaking Engagemet at V AP-CON 2010 Congreso Centroamericano y del Caribe de Administración de Proyectos http://thesmartpms.posterous.com/speaking-engagemet-at-v-ap-con-2010-congreso-0 http://thesmartpms.posterous.com/speaking-engagemet-at-v-ap-con-2010-congreso-0

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V AP-CON 2010 Congreso Centroamericano y del Caribe de Administración de Proyectos. 

 

The event took place in San Jose, Costa Rica on September 22rd thru 24th and brought together more than two hundred project managers from Central America and the Caribbean. The event was organized by the PMI Costa Rica Chapter  and  Colegio de Ingenieros Civiles.  

 

Jamie Gelbtuch and I were guest speakers. The title of our presentation was "Formando un Equipo de Proyecto Multigeneracional de Alto Rendimiento" (Developing a High Performance Multigenerational Team). The audience included project management professionals from Guatemala, Costa Rica, the Dominican Republic, the United States of America,Costa RIca and Brazil. 

 

 

 

Jamie and I decided to combine our personal experience in cross-cultural and project management environments to which we had been exposed throughout our professional careers. During a discussion, we concluded that today's project managers not only wrestle on a daily basis with budgets, schedules and team issues, but for the first time in many decades with a new element of diversity  — the management of multigenerational teams.   

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The outcome of that discussion was the article "Multigenerational teams and Their Impact in Project Management" published in April's PMI Community Post. The article was well accepted by the project management community and as a result we were invited by the PMI Global Diversity Community of Practice to conduct their inaugural webinar last August (2010).

The presentation used in the webinar was adapted for the V Central American and Caribbean Project Management Congress in order to address the Central American and Caribbean audience.

The event was very well organized and Jamie and I would recommend that you consider attending the congress next year.

 

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Wed, 13 Oct 2010 20:58:00 -0700 PMI Global Congress 2010-North America "A Taste of Washington" #pminac http://thesmartpms.posterous.com/pmi-global-congress-2010-north-america-a-tast http://thesmartpms.posterous.com/pmi-global-congress-2010-north-america-a-tast

Project Management professionals want to have fun too!!!

The Monday evening networking evening "A Taste of Washington" was the perfect opportunity to network, relax and have some fun with colleagues from around the world.

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Fri, 08 Oct 2010 14:53:00 -0700 The Cultural Challenges of Matrix Organizations http://thesmartpms.posterous.com/the-cultural-challenges-of-matrix-organizatio http://thesmartpms.posterous.com/the-cultural-challenges-of-matrix-organizatio

Managing projects in any type of organization is not an easy task. Structures vary from functional to projectized to a blend of both, the matrix organization.

How do you face the challenge? Here some recommendations. http://www.pmi.org/eNews/Post/2010_07-23/The-Cultural-Challenges-of-Matrix-Or...

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Sun, 26 Sep 2010 15:25:00 -0700 Speaking Engagemet at V AP-CON 2010 Congreso Centroamericano y del Caribe de Administración de Proyectos http://thesmartpms.posterous.com/speaking-engagemet-at-v-ap-con-2010-congreso http://thesmartpms.posterous.com/speaking-engagemet-at-v-ap-con-2010-congreso

V AP-CON 2010 Congreso Centroamericano y del Caribe de Administración de Proyectos. 

Jamie Gelbtuch and I were guest speakers at the V AP-CON 2010 Congreso Centroamericano y del Caribe de Administracion de Proyectos (5th Central American and Caribbean Project Management Congress) organized by the PMI Costa Rica Chapter  and  Colegio de Ingenieros Civiles.  

The event took place in San Jose, Costa Rica on September 23rd and 24th and brought together more than two hundred project managers from Central America and the Caribbean.

The presentation topic was "Formando un Equipo de Proyecto Multigeneracional de alto Rendimiento" (Developing a High Performance Multigenerational Team).The audience included project management professionals from Guatemala, Costa Rica, the Dominican Republic, Brazil and the United States of America.

Jamie and I decided to combine our personal experience in cross-cultural and project management environments to which we had been exposed throughout our professional careers. During a discussion, we concluded that today's project managers not only wrestle on a daily basis with budgets, schedules and team issues, but for the first time in many decades with a new element of diversity  — the management of multigenerational teams.  

The outcome of that discussion was the article “Multigenerational Teams and Their Impact in Project Management” published in April's PMI Community Post. The article was well accepted by the project management community and as a result we were invited by the PMI Global Diversity Community of Practice to conduct the August 2010 Monthly Webinar.

The presentation used in the webinar was the adapted for the 5th Central American and Caribbean Project Management Congress in order to address the Central American and Caribbean audience.

The event was very well organized and Jamie and I would recommend that you consider attending the congress next year.

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